Wedding & event planning in Kolkata — every question, answered.

Yes. Purple Crown Events Pvt. Ltd. is a private limited company registered in India, incorporated in 2020 under the Companies Act, 2013. We are GST-registered and operate under formal contracts for every event we take on. Our registration details are publicly available on the Ministry of Corporate Affairs (MCA) portal.

The company was registered in 2020. We started full operations in 2022, after our founder completed his MBA and a postgraduate diploma in event management. We've delivered 40+ events across weddings, corporate, and social celebrations since then.

Mr. Abeer Sekh, our Founder & Managing Director. Every event we take on is led by him or by a senior planner from our team – never handed off to a junior coordinator.

Yes – and we encourage it. We're happy to meet at a venue you're considering, come to your home, or connect via video call. If you'd prefer to visit us, we can make that work too – just let us know what suits you.

Yes. Once we've moved to the proposal stage and you're seriously considering us, we'll connect you with past clients – with their permission – for a reference call. We don't share past client contact details upfront; we always ask them first.

For events that warrant it, we can arrange event-specific liability insurance through licensed insurers, with the cost shown as a clear line in your budget. We'll advise during the proposal stage whether your event needs it.

Our fee structure is published, so you can compare before you talk to us. Weddings: 12% of the event budget – full planning from ₹50,000 up to ₹1,50,000, partial planning from ₹30,000 up to ₹1,00,000. Corporate: 15% – full from ₹50,000 up to ₹2,00,000, partial from ₹30,000 up to ₹1,25,000. Social events: 12%, from ₹30,000 up to ₹1,00,000. Your proposal shows this as one flat figure for your event, so there's nothing to recalculate later. GST is charged separately at the applicable rate.

Your event budget is the total cost of the event – venue, catering, decor, photography, music, everything. Our planning fee is what you pay us for managing all of that. Most planners in Kolkata don't make this distinction clear upfront. We do, so you know exactly what you're comparing when you talk to anyone else.

Our quotations show both the base price and the GST clearly. GST is charged at the applicable rate (18% for event management services as of this writing). You'll never see a number from us that doesn't show tax separately.

You pay one clear event budget that covers production and vendors, and one published planning fee for our work — shown as separate lines in your proposal. You always know what you're paying us, and what's going into the event itself. And there are no surprise charges after you sign: the number you approve is the number you pay.

A booking token confirms your date once the concept note is approved (it's adjusted into your fee). After that: 50% on signing the service agreement, 30% seven days before the event, and the final 20% on event day before the function begins. Everything is collected before the event — nothing is left to chase afterward. The full schedule is in your service agreement before anything is signed.

For tax and accounting reasons, we accept only bank transfers, UPI, and cheques. We do not accept cash payments for our planning fee. For vendor payments routed through us, the same rules apply. This protects both you and us.

If the change is requested by you – a bigger menu, a last-minute upgrade, additional guests – we'll quote the additional cost in writing and get your sign-off before proceeding. If the overrun is on our side – a planning miss, a vendor coordination error – we absorb it. Our internal rule is simple: the price you sign is the price you pay, unless you change the scope.

It moves in four stages. First, you reach out via WhatsApp, email, or our website form. Second, we have a free 30-minute consultation – call, video, or in-person. Third, within 72 hours of the consultation, we send you a detailed written proposal. Fourth, if you choose to move forward, we sign the service agreement, you pay the booking advance, and the actual planning begins.

Up to 72 hours from our first consultation. We don't throw a number at you on the call – we take the time to research vendors, build a concept direction, and produce a real budget breakdown. That work takes a few days. If your timeline is tight and you need it faster, tell us – we'll figure out what's possible.

Yes. Every event we take on is governed by a signed service agreement. It covers scope, timeline, payment schedule, cancellation terms, photography and marketing-use rights, and any custom terms specific to your event. You'll get the draft to review before anything is signed. If your lawyer wants to look at it, that's fine.

One WhatsApp group with you and your dedicated point of contact. One email thread for written records. Weekly check-ins as we get closer to the event, daily in the final two weeks. You won't be passed between three coordinators. The number you call on day one is the number you call on event day.

Yes, with conditions. Minor scope changes (menu adjustments, smaller decor changes) are accommodated without renegotiation. Major changes – venue change, date change, guest count change above a defined threshold – are quoted separately with written sign-off. Full cancellation terms are in the service agreement.

The booking advance is non-refundable. If you cancel, the advance – minus a small administrative fee and any non-refundable vendor commitments – can be adjusted against a future event with us. Closer to the event, the adjustable amount decreases as more vendors get committed. The full schedule is in the service agreement – we don't hide it in fine print.

Weddings are booked 2–12 months out, and the ideal window is 6–12 months. The fastest we can take a wedding is one week – possible, but it narrows venue and vendor choice. For destination weddings, start 8–12 months early. We'll tell you honestly if your timeline is too compressed for us to do the event justice.

Yes – and increasingly often. Modern Kolkata weddings are frequently inter-community: a Bengali bride and a Marwari groom, a Bengali Hindu groom and a Christian Bride. We're comfortable planning across communities, coordinating with the relevant officiants, and building a timeline that respects both sets of family traditions.

Yes. If your family has a pandit, qazi, priest, or religious officiant they have worked with for generations, we coordinate with them directly. If you need recommendations, we have officiants we have worked with across communities. The choice is always yours.

Yes. If your family is consulting a priest for an auspicious date, we plan around the muhurat once it's confirmed. We'll coordinate the wedding timeline (entry times, ritual sequence, photography slots) around the specific muhurat windows your priest specifies.

Carefully, and only when invited. Our job is to plan the wedding, not mediate family politics. That said, planning often surfaces differences – budget priorities, ritual choices, guest list debates. When that happens, we present clear options with the trade-offs spelled out, and let the family decide. We don't take sides, but we don't pretend the disagreement isn't happening either.

It comes up on almost every wedding we plan. The answer is usually not "one or the other" – it's designing a wedding where the rituals are traditional and the experience around them is modern. A traditional Varmala with contemporary photography. A classic Mehfil with a curated mix of folk and Bollywood music. A traditional Walima in a hotel space that feels current. Most generational tension dissolves when the wedding stops being a binary choice.

Of course – and often that's the right call. Indian weddings are family decisions, not just couple decisions. We're happy to coordinate with whichever family member is taking the lead on a particular decision – your mother on catering, your father on logistics, an uncle on financial sign-offs. We work with the structure your family already has, not against it.

End-to-end: concept and design direction, venue research and shortlisting, vendor selection across catering, decor, photography, videography, music, lighting, and transport, budget management, timeline creation, guest coordination support, on-site management on all event days, and post-event closing. The specific scope is laid out in your proposal.

Yes – but selectively. We've planned events outside Kolkata across West Bengal and beyond. For destination weddings outside India, we evaluate each request individually. We don't take on every destination – only ones where we can match the same standard as we deliver in Kolkata.

Every outdoor wedding we plan has a rain-day backup, built in at the proposal stage. We pre-book covered or indoor alternatives, identify which segments of the wedding can move under cover and which must stay exactly where they are, and have a written rain protocol shared with all vendors. In Kolkata's monsoon season especially, this is non-negotiable.

Conferences, seminars, product launches, annual days, year-end parties, team offsites, awards nights, trade shows, exhibitions, and dealer or partner meets. We work across event scale – from 30-person leadership offsites to 500-person annual celebrations.

Corporate events are booked 15 days to 4 months out, and the ideal window is 2–4 months. We have executed corporate events briefed one day prior – an overnight turnaround is not what we recommend, but it is something we have done. The larger and more technical the event, the earlier in that window you should start.

Yes. We work with established AV, staging, lighting, and production vendors across Kolkata and book them as part of the event scope. For conferences with live streaming, hybrid setups, or specialised tech (translation booths, voting systems, conference apps), we bring in specialist production partners.

Yes. We are GST-registered, raise tax invoices, and are equipped to handle PO-based engagements, NDA requirements, and the documentation that corporate procurement teams typically require. We can also support vendor onboarding processes if your company requires it.

Yes. For product launches, internal strategy offsites, or any event with confidential context, we are happy to sign a mutual NDA before the first detailed conversation. Send us your standard template, or we can provide one.

Yes. For product launches and large brand events, we routinely coordinate with the client's marketing agency, PR team, and internal communications. We handle the event execution; they handle the messaging. Clear lanes, clean handoffs.

Yes. We've planned events inside corporate offices, factory floors, manufacturing units, and warehouses. We handle the venue transformation, safety compliance, vendor management, and the post-event restoration. It's typically a different planning model from a hotel venue – we'll walk you through what changes during the proposal.

Birthday parties, anniversaries (including milestone anniversaries like 25th, 50th, and 60th), housewarming and griha pravesh ceremonies, baby showers and naming ceremonies, engagement parties (separate from a wedding), private family dinners, and other family functions.

There's no minimum guest count. Our planning fees start at ₹30,000, so for very small budgets the fee becomes a large share of the total – and when that's the case, we'll tell you honestly that you're better served elsewhere.

Yes. Kids' birthdays are part of what we do – themed decor, entertainment, games, the cake moment, and the full run of the day. The scale of the party shapes the plan, not whether we take it on: a home celebration gets a tighter, simpler treatment, and a full venue party gets the complete production.

Yes – these are some of our favourite events. Milestone celebrations (50th anniversary, 60th birthday, a significant family reunion) often involve emotional context, multi-generational guest lists, surprise elements, and tribute videos. We handle all of that, alongside the standard event planning.

Yes. Griha Pravesh ceremonies typically involve a religious component (priest, puja, specific timing as per muhurat) followed by a reception. We coordinate the puja arrangements with your priest or recommend one, and plan the reception around the auspicious time windows.

Yes. Social celebrations are booked 15 days to 2 months out, and the ideal window is 1–2 months. Short notice is possible – for smaller scopes we have worked from as little as a day prior. We'll tell you on the first call whether your timeline is workable.

Both. We have a network of vendors we trust – caterers, decorators, photographers, videographers, florists, lighting and sound providers, transport – across Kolkata. If you have existing vendors (your family's caterer, your photographer cousin, a decorator your parents trust), we coordinate with them as part of your event team. The choice is yours.

That's common, and we work with it. We coordinate menu finalisation, headcount management, payment schedules, and on-site delivery with your family caterer the same way we would with any other vendor. The only thing we ask is a single point of contact on their side, to keep communication clean.

We can work at any venue in Kolkata, West Bengal, or beyond. We've delivered events at venues including Hyatt Regency, The Westin, Taj Taal Kutir, Taj Vivanta, Raajkutir, The Stadel, Golden Tulip, Altair, and banquet venues across Kolkata. If you've already chosen a venue we haven't worked at, we do a site visit and adjust our planning accordingly.

Yes. For events that require an alcohol licence, late-night extension, police NOC, fire NOC, or municipal permissions, we coordinate the paperwork. Many venues handle these in-house – we work with them or directly with the authorities as needed. We'll tell you exactly what is needed and how long it will take during the planning stage.

Yes. For destination weddings and large multi-day events, we coordinate hotel bookings, airport transfers, inter-venue transport, and guest logistics. We have working relationships with travel coordinators who handle the operational details.

No, and that's a deliberate choice. We work with multiple decor vendors based on the style and budget of each event – a traditional Bengali wedding needs a different decorator than a contemporary corporate launch. Having no in-house team lets us choose the right decorator for each event, not push the same team into every one.

Yes. For larger events that need ushers, registration staff, guest coordinators, or anchors, we arrange them as part of the event scope. Most are sourced from professional event-staffing agencies we work with. They are briefed by our team and report into us on event day.

Yes. A senior planner from our team – either the founder or a dedicated lead – is physically present at every event we plan, from setup through wrap-up. For larger events, additional event managers are present alongside. You won't be told "your wedding is on our calendar" and then handed over to someone you've never met.

We do. From the morning of the event, our on-site team manages all vendor coordination, guest flow, ritual sequencing, and any last-minute issues that arise. Your family does not need to chase the caterer about late food or the decorator about a fallen flower arrangement – that's our job. You should be experiencing your event, not running it.

Every event we plan has documented backup protocols for: power failure (we confirm generator arrangements with the venue), weather (covered alternatives for outdoor sections), vendor no-show (replacement contacts on standby), AV failure (backup mics and speakers on-site), and medical emergencies (nearest hospital noted, first-aid kit on-site). We'd rather build the backup and never need it than be caught without one.

Honestly, and quickly. If a delay happens – traffic on the Baraat, a vendor running late, a ritual taking longer than expected – we adjust the downstream timeline in real time, communicate the changes to the relevant vendors, and keep your family informed. We don't pretend the delay didn't happen; we work around it.

Our setup team typically arrives 10–12 hours before the event start (longer for outdoor venues or complex setups). We stay until the event is fully wrapped – vendors paid or settled, venue cleared, equipment loaded, leftover food and decor handled. For a wedding reception that ends at 11 PM, our team often leaves around 3–4 AM.

Yes, within reason. For storms or heavy rain, we activate the pre-planned rain protocol and shift covered. For power cuts, we confirm the venue's generator backup is functioning before the event begins and have battery-powered emergency lighting available. For force majeure events beyond reasonable mitigation, we work with you in good faith – the contract covers these specific scenarios in detail.